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The University of Hartford Libraries (the "Libraries") value individual privacy concerning use of library resources, actively seek to preserve each library user's privacy rights and make every effort to protect the privacy of user circulation records and computer use. However, State of Connecticut law as well as the Foreign Intelligence Surveillance Act, 50 U.S.C. 1801, et seq., as amended by the USA Patriot Act (Public Law 107-56) may obligate the Libraries to release that information to law enforcement agents in response to a search warrant, subpoena, or other lawful directive. Under certain circumstances, applicable law may prohibit staff from informing a user that the Libraries received that directive. The following paragraphs set forth privacy policies relating to various library services. However, in legal terms, the Libraries do not offer these policies as a contractual promise, and the Libraries reserve a right to amend these policies at any time without notice. Policies in effect at the University of Hartford, as well as applicable Connecticut statutes and U.S. federal law, determine the Libraries' privacy and public records obligations.
For each valid user's Libraries account, the Libraries under strict confidentiality maintain personally identifiable information as part of the Libraries' circulation records. For administrative and auditing purposes, the Libraries record a link between any Libraries item that a user has currently charged out and that user's identity. Upon that item's return, the Libraries do not retain any record that the user has borrowed the item unless it was returned overdue, resulting in an overdue fine. The Libraries similarly retain user-linked records of any non-returned or lost item that is billed to that user for replacement. The Libraries' staff are prohibited from disclosing any user's currently-recorded identity link to a Libraries item, unless required by law.
The Libraries additionally maintain confidential any record of information or material that a user seeks, receives or consults using any Libraries resource including, without limitation: any database search, reference interview, interlibrary loan, or other personally-identifiable use of any material, facility or service.